An automatic version control of your files and documents is built into the system. It eliminates common version frustrations and prevents documents from being overwritten or deleted as documents are modified. Files can be quickly rolled back to previous versions when required. All versions are maintained. You can easily view any version or download it to your desktop.

Document Lifecycle
For monitoring versions eDocsOnline traces document lifecycle through the system of document statuses. Document status is a phase in the life cycle of a document and can be Current (current version), Modified (previous version), and Obsolete (pre-previous version).

Current status is the most up-to-date version of a document. It contains all changes that were made. Only one version of a document has Current status.

Modified status is a previous version of your document. In other words, all previous versions of a document have Modified status. Unlike Current status which has only one version of a document, Modified status can belong to an unlimited number of versions.

Obsolete status is a special status of a document that disables any changes to it. In other words, placing a document in Obsolete status is similar to placing your document in archive. The document is still useful for review, but no changes can be made (for example, last year's forecast).

Screenshot of a document folder view. The document status indicates if a document has been modified or not. Also note version number field.

Document History
eDocsOnline automatically tracks the history of each document. The history shows when and by whom the document was created or changed. It helps to compare different versions and verify what exactly was changed.
For each action that occurs with a document the History Log is updated. Actions that are tracked include: when the document was added, when a new version was created and when the status was changed to Obsolete.
Information captured for each log entry includes document version, document action, previous content, new content, name and date.

Screenshot of history log. It indicates when the document was created and modified. For each entry it is clear which member completed which action and when it occurred.